Flynn’s Managed Print Security: Protect Your Print Infrastructure

Name: Flynn's Office Solutions
Address: 115 W 30th St Suite 411, New York, NY, 10001, US
Telephone: (212) 339-8700

At Flynn’s Office Solutions, we understand that the security of your office printers and copiers is vital in today’s fast-paced business world. As an authorized Xerox^® partner with over 30 years of expertise, we offer Xerox^® Managed Print Security solutions to safeguard your print infrastructure from unauthorized access, data breaches, and cyber threats.

Based in Manhattan, NYC, we offer our specialized services across the USA, providing businesses with tailored print security solutions that ensure peace of mind while optimizing workflow and enhancing operational efficiency. With our dedicated, local service and the backing of the Xerox^® workforce, we are committed to securing your office print infrastructure effectively.

Why Managed Print Security Matters

In a modern office environment, printers and copiers are often overlooked as critical parts of your network infrastructure. However, with the growing number of cyberattacks, networked printers are increasingly becoming targets for hackers, making it crucial to protect your copiers and copy machines with robust security measures.

Managed Print Security not only ensures that your printers remain safe but also helps you maintain compliance with industry regulations. By partnering with us, you can be confident that your print infrastructure is safeguarded from potential data leaks and vulnerabilities.

Key Features of Flynn’s Managed Print Security

At Flynn’s Office Solutions, we focus on comprehensive solutions to secure your printing environment. Here are the core features of our Xerox^® Managed Print Security service:

Proactive Monitoring and Threat Detection

We use advanced monitoring tools to detect potential threats to your networked printers. By keeping a constant watch on your system, we identify any suspicious activity or vulnerabilities, providing you with real-time alerts and swift intervention.
Secure Printer Access Control

To prevent unauthorized users from accessing your printers, we configure access control measures that ensure only authorized individuals can use the equipment. This includes setting up secure logins and password protection for sensitive tasks such as copying, printing, and scanning.
Encryption for Print Jobs

Sensitive data, such as financial or personal information, often gets printed on office copiers. With Xerox^® Managed Print Security, we ensure that all print jobs are encrypted to prevent data interception during transmission. This encryption safeguards your documents from unauthorized access, reducing the risk of data breaches.
Firmware and Software Updates

To keep your print systems secure, we ensure that all your Xerox^® copiers and copy machines are up to date with the latest security patches. Regular firmware updates help protect your equipment from known vulnerabilities, keeping them secure against evolving cyber threats.
Secure Print Release

We implement secure print release features, such as PIN printing or user authentication. With PIN printing, a print job will only be released when the authorized user enters their secure PIN at the copier. This prevents sensitive documents from being left unattended and reduces the risk of unauthorized access.
IP Filtering and Network Segmentation

IP filtering and network segmentation ensure that your Xerox^® printers are only accessible by authorized devices within your local network. By segregating printers into specific network segments, we minimize potential exposure to outside threats.

XEROX^® Specific Recommendations for Optimal Security

As a trusted Xerox^® partner, we offer tailored security recommendations that leverage the unique capabilities of Xerox^® devices.

1. Xerox^® Printer Proxy System

We use Xerox^®‘s proprietary printer proxy system, which places your Xerox^® network printers in non-routable network spaces (e.g., 10.x.x.x VLANs). This advanced system makes it more difficult for unauthorized users to access your printers, ensuring that your Xerox^® Managed Print Security remains robust.

2. Service Access for Technicians

When a Xerox^® technician visits your office for maintenance or service, we coordinate with your IT team to ensure secure access. By setting up secure remote access protocols, we ensure that technicians can service your Xerox^® printers without compromising your security.

3. Print Management for Sensitive Data

For businesses handling sensitive data such as personal health information (ePHI) or government data (CUI/ITAR), our Xerox^® Managed Print Security solution includes extra safeguards. Features like secure print release and user authentication help protect sensitive documents, ensuring they are printed securely and without unauthorized access.

Additional Security Measures for All Printers

Beyond the Xerox^® Managed Print Security, businesses should consider these additional security practices for their entire print infrastructure:

Secure Printing Practices
Encourage employees to use PIN Printing for all sensitive documents. This simple yet effective solution ensures that documents are printed only when the authorized user enters their secure PIN at the printer.
Visitor Access Restrictions

Limit access to printer areas for visitors, especially in environments dealing with sensitive information. For instance, ensure that visitors do not have unrestricted access to copiers or copy machines located in secure areas.

Get Started with Flynn’s Managed Print Security

Your business deserves the best in print security. With Flynn’s Managed Print Security, we offer customized solutions to protect your printers and copiers from cyber threats and unauthorized access.

Contact Us Today

Call us at (212) 339-8700 or visit our website at www.flynns.com to learn more about our Xerox^® Managed Print Security services and how we can help protect your print infrastructure.

FAQs

Got questions? Read on as we unravel the answers to the most commonly asked questions. Whether you are looking for Managed Print Services or want to know how it can help with the productivity, here’s everything you need to know.

What is Secure Print, and how does it work?

Secure Print is a feature that holds your print job at the printer until you authenticate using a passcode. This ensures sensitive documents are not left unattended. To use Secure Print: In your application, select Secure Print in the print settings. Enter a 4–10 digit passcode. At the printer, access the Secure Jobs list, select your job, and enter the passcode to release it.

How does Xerox^® ensure data security during transmission?

Xerox^® employs several protocols to secure data in transit: Transport Layer Security (TLS) and Secure Sockets Layer (SSL) for job submission and status reporting. IPsec for network channels like DNS, DHCP, FTP, and printing protocols. Secure FTP (SFTP) and SSH for administrative access. HTTPS for secure communication between devices and web applications.

What is Xerox^®‘s approach to endpoint security?

Xerox^®‘s endpoint security includes: Regular monitoring of device status. Automated patch deployment. Integration with third-party security solutions like Trellix and Cisco. Real-time alerts for unauthorized access or data breaches.

What is Managed Print Security?

Managed Print Security involves implementing strategies and technologies to protect sensitive information during the printing process. It encompasses secure print release, user authentication, data encryption, and compliance with data protection regulations. By integrating these measures, organizations can safeguard their print environments from unauthorized access and data breaches.